To Add/Edit a Room

To Add a room:

  1. Select Add Room from the Meeting Room Booking menu



  2. Enter the Details as required:

  • The Location will associate this room with an existing location. This association also determines the list of facilities, facility managers, and caterers that will be available

 for this room


  • The Name, Description, and Seats will be displayed on the Front End of the intranet, assisting users with selecting the right room for their needs, such as:


  • A Colour can be associated with each room. For every booking, the item will display in this colour of the respective calendar.

  • The Available in Calendar checkbox, if selected, will permit Company Calendar Administrators to display this room and bookings within their calendar


  • Select the Active checkbox to make this room available to be viewed and booked by users


3. Click Next to continue


4. Enter the Facilities available to this room:
Tick the applicable check-boxes to associate facilities with this room. Users will then be able to select from any of these facilities at the time of booking the room. Note: Facilities may be shared with other rooms and are managed by the Facility Manager.



5. Click Next to continue


6. Set the Security for this Room:

For information on how to set security for this application, click here


7. Review the details, click Back to make changes


8. Click Finish to save



To Edit a Room: 

1. Select Edit Room from the Meeting Room Booking menu



2. Select View Rooms for the applicable location



3. Click Edit for the applicable room



4. Details that can be edited are:



  • The Name of the room



  •  The Name, Description, and Seats are displayed on the Front End of the intranet


  • The Colour associated with the room, each booking for this room will display on the calendar in this colour

         

  • Available in Calendar - selecting this checkbox means that Company Calendar Administrators can display the room bookings for this room in their calendars

       

  • Select Active to make this room available to users on the intranet



5. Click Facilities to modify which facilities are available for this room (Note: these may be shared with other rooms and are managed by the Facility Manager)


6. Select Security to modify the security settings for this room.




7. Click Apply to save while staying on the current page; Click OK to save and return to the list of rooms