Add/ Edit Facility


Facilities are the hardware items required during a meeting room booking, for example, whiteboard, projector, teleconferencing equipment. Each facility is associated with a Location and a Facility Manager.

Add a Facility: 


1. Select Add Facility from the Meeting Room Booking menu



2. Enter the Details of the facility:


  • The Location will associate this facility with an existing location. This association also determines the list of facilities, facility managers, and caterers that will be available for this room



  • The Name is displayed on the intranet when users are selecting facilities they require



  • The Code is for management purposes in the administration system



  • The Description is only visible through the administration system and could explain facility details



  • Select Active to make the facility available to users on the intranet



3. Click Next to continue


4. Select Shared Between Rooms if this facility is shared between multiple rooms; leave this field blank if there is one for each room. Tick the check boxes for the applicable rooms that can use the facility


5.  Click Next to continue


6.  Review the details, click Back to make changes


 7. Click Finish to save





Edit a Facility: 

  1. Select Edit Facility from the Meeting Room Booking menu



  2. Select View Facilities for the applicable location



  3. Click Edit for the applicable facility

  4. Edit the Details as required:



    • The Name is displayed on the intranet when users are selecting which facilities they require



    • The Code is for management purposes in the administration system



    • The Description is only visible through the administration system, this might explain the size and type of facility



    • Select Active to make this facility available to users of the intranet



  5. Click Rooms to modify which rooms this facility is available in also here set this facility to be Shared between rooms, setting whether all rooms at the current location can request this facility



  6. Click OK to save any changes