How To Add Advance Indexing

Indexing is the process of a search engine collecting, parses and stores data for use by the search engine.  Without a search engine index, the search engine would take considerable amounts of time and effort each time a search query was initiated, as the search engine would have to search not only every web page or piece of data that has to do with the particular keyword used in the search query, but every other piece of information it has access to, to ensure that it is not missing something that has something to do with the particular keyword.

Accessing the Status for Indexing

Step 1 - For each source type, administrators can monitor the progress of the indexer by navigating to the Status menu which is located under Administration > Utilities > Search > Advanced > Indexing > Status

Step 2 - This allows search administrators to monitor the Indexer Status and views the number of items that have been indexed within the system as well as the number of items in the Queue. The Indexer is responsible for indexing documents as they are modified and created. In certain circumstances, the indexer may result in performance degradation, in which case it may be desirable to temporarily disable the indexer. For Example, you may disable the Indexer for Shared Drive or External site during high peak times and re-enable the indexer over the weekend when site usage is low. 

Indexing Status: Administrators are able to monitor the current status of the Indexer and when it was Last Run.


Step 3- The Timer Events page displays a listing and provides an interface to all the stored timer events within the Search system.  To view a listing of the Timer Events select - Administration > Utilities > Search > Advanced >

Indexing > Timers


Edit Stored Timer Event

In order to edit the stored timer events, you must access the Admin and follow the steps below.

Step 1 - Follow the flow - Administration select Advanced > Indexing > Timer Events

On the Edit Timer page, you can select to schedule the event to run at a specified time, or in Time Intervals.

Indexing Edit Timer

Step 2 - Schedule the Cleanup Timer to run on Specified Time or Time Interval.  


For each Source Type administrators now have the ability to control the number of items being indexed per cycle. For example, during high usage times, you may want to increase the sleep time and decrease the number of items being indexed so that Enterprise Search does not take much processing power. During off-peak and low usage times, you may increase the amount of items being indexed and decrease the sleep time.